Event Request

Paying For Classes

Facility/Event Request Form

Please complete this form to request rental of CWI space for an event.

  • Please submit your request a minimum of 5 days in advance of the event.
  • If your request requires additional resources and features beyond what is available in the room then please submit event request at least 10 business days in advance of the event.

Please note that completion and submittal of this form is not a reservation. An event scheduler will contact you when approval of the room request or event is confirmed.

If you have questions or concerns you may contact scheduling at scheduling@cwidaho.cc

*Indicates a required field.

Event Information

Name of Event:*
Approx # of Attendees:*
Event Type:*  
Description of Event:*
 
Event Occurence:*
One Time
Event occurs one time only.
Recurring - Regular Schedule
Event occurs on a schedule, same day of the week or month each time it occurs.
Recurring - Irregular Schedule
Event Occurs on an irregular schedule, you need to enter various random dates.

Location Preferences

Location Preference:*
Room Preference:
Most rooms are equipped with data projector, PC, screen & internet access
If requesting a computer lab, are any of the expected participants not affiliated with CWI?    
 

Event Requestor Information

*Form must be submitted by the faculty advisor for a student club/organization sponsored event.

Name:* Student?:*
Phone:* Cell:
Email:* Department or Organization:*
 

Event Representative (on site during event)

Who will be the designated event representative who will be onsite during the event?
Name:* 

Cell Phone:*

E-mail:* 
 

Event Resources

Please mark necessary resources for your event.
Facilities: If your event requires additional items outside of CWI inventory these items must be reserved by Event Requestor, and rental charges may apply.

Table Arrangement:
Enter the total number of tables and chairs needed for the event.
Tables - Number of:
Chairs - Number of:
Setup Needs:
Theater    Classroom    Meeting    Hollow Square  
U Shape   Other    Describe:

Other Facilities Needs:
Miscellaneous other event needs.
Garbage Detail (if outside event, BFI trash bins available)
Reserved Parking
Attendant needed for VIP reserved parking
Attendant(s) needed for traffic control
Security
Will there be Rented Equipment?
Provide details of set-up here:

Food Service

Will there be food available?
NOTE: Food available onsite during an event must be commercially prepackaged or provided by a licensed food vendor.

AV / IT Needs

Charges may apply if equipment is not available in reserved space and is transported in.
NOTE: Most rooms are equipped with data projector, PC, screen & internet access

I will be using my own laptop.
I will need internet access.
I need access to the classroom console.
I need additional AV / IT equipment for this event other than what is normally provided.

Event Categories

Please choose one or more categories:
Categories help users find the kinds of events they are interested in.





Additional Comments

Disclaimer:CWI reserves the right to cancel an event at any time for emergency, safety, and other unforeseen circumstances. The event requestor will be notified of the cancellation by email.

You may wish to print this form for your records before submitting.